Evidence created when the work happens. Not when the report is due.
Performance Evidence installs the documentation discipline that produces traceable, verifiable activity records at the moment of execution — so what the institution reports reflects what the institution can prove, not what it remembers.
What Performance Evidence installs at the institution.
The federal evidence standard under 2 CFR §200.302 and §200.328 is not satisfied by accurate reporting. It is satisfied by contemporaneous documentation — evidence that was created at the time of the activity, by the person performing it, and that does not depend on memory or reconstruction to be coherent. Institutions that assemble documentation at reporting time are not meeting this standard. They are creating exposure that will surface under audit.
Performance Evidence installs documentation discipline as an operating motion. Evidence capture is built into the execution sequence so it occurs as a natural output of program delivery, not as a separate administrative burden layered on top of it. Activity logs, service records, participant verification, output confirmation, and approval trails are created in the moment and stored in the single system of record.
The result is a performance evidence trail that is traceable — each record links to the obligation and the award. It is verifiable — each record was created by an identified individual at a documented time. It is independent of individual memory — the evidence stands on its own when the person who created it is no longer available. This is the institutional evidence standard Northbridge installs.
What Performance Evidence governs.
Activity Documentation Protocols
Northbridge installs standardized capture procedures for programmatic activity so documentation is created at execution time with consistent format, timestamp, and attribution — not assembled from memory after the fact.
Output and Outcome Verification
Northbridge establishes verification checkpoints that confirm reported outputs align with underlying activity records before performance reports are submitted to the federal awarding agency.
Participant and Eligibility Records
Northbridge installs the participant documentation structure required to demonstrate that services were delivered to eligible individuals with contemporaneous eligibility verification on file.
Personnel Activity Tracking
Northbridge installs personnel effort documentation aligned with federal standards — ensuring that payroll charges to federal awards are supported by contemporaneous time and activity records.
Evidence Retention and Retrieval
Northbridge establishes the retention schedule, file structure, and retrieval protocol so performance evidence is accessible at audit without reconstruction, regardless of when the inquiry arrives.
Reporting Reconciliation
Northbridge installs a pre-submission reconciliation step that traces each reported metric to its underlying evidence record before the institution certifies performance to the federal awarding agency.
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